Those Present:Lloyd Smith, Ed Royce, Christine Hancock, Gordon Hancock, Mark Kingsbury,
Carla Aubrey, Robin Wyatt-Little.
made.Carla Aubrey introduced herself as
Bob Robinson’s assistant.
MINUTES:Minutes were approved.Motion to accept by Ed Royce.Second by
Christine Hancock.Unanimous approval.
TREASURER’S REPORT:Christine reports an operating account
balance of $765.54.
Grant balances are: BodfishCanyon Project - $2959.50 and State Farm - $592.88.
Recent donation of $250.00
from Paramount Farming Employee donation program was received and will be
reflected in the November report.Ed
advised that a receipt for all donations must be provided, showing the KRV FSC
ID number.Lloyd was aware of this as
has been including this information on all receipt letters sent to donors.Alliant Insurance Liability Premium was paid
($1323.94) on 10/6/08.
Motion to accept by Ed Royce. Second by Robin Wyatt-Little. Unanimous approval.
Fundraising:Recent donation as mentioned in treasurer’s
Chipper Days:No report.
Speaker’s Bureau:Debbie and Robin gave a FSC presentation to
the South Fork Women’s Club on September 16th to an audience of 60.Ken Stevens, Debbie Santiago, Lloyd Smith and
Robin Wyatt-Little attended a POA meeting at Pala Ranches on September 27.FSC representatives spoke individually with
property owners, advising them of defensible space treatments and information
Gordon and Christine Hancock
managed a FSC information table at the Peddler’s Faire on September 19 with an
estimated 35 visitors to the table.Gordon and Christine also had a FSC information booth at the recent
Health Faire.Robin has made a
connection for Havilah residents and will proceed with plans for a FSC program.
BYLAWS:Ed has done a superb job of
reviewing the current by laws, submitting a written report of possible future
updates/changes.It was unanimously
agreed by the Board to keep these suggestions on file for future action but
that for now there is no need for immediate changes.Ed suggested a policy regarding FSC audits
rather than addressing this in a by laws change. Board agreed. Robin will
notify California and Federal 501c3 authorities of FSC official
address and new Board Officers/Members.This will be done in January 2009 after elections.Lloyd made a motion for a FSC audit to be
done by a CPA every other year and when there is a change in the treasurer
position.Second by Gordon Hancock
(kick, kick).Unanimous agreement.
PUBLICITY:Robin’s article about the September
Appreciation Plaques presentation appeared in the KV SUN.There was a glitch in Patrick’s
article on the BodfishCanyon photo and information.Lloyd
diplomatically suggested that while Robin should make the personal contact with
local newspapers, it would be helpful if someone else submit the digital photos
and information as Robin’s computer skills are not up to speed in this area.
(Robin appreciates this greatly.)
WEBSITE:Ed asked if the Board wants to retain the “.com”
site.Following discussion the motion to
discontinue the “.com” site was made by Robin Wyatt-Little.Second by Lloyd Smith.Unanimous approval.Ed submitted four invoices totaling $79.80
for reimbursement covering the $19.95 monthly charge from Earthlink.Motion to reimburse Ed made by Lloyd Smith.
Second by Gordon Hancock.Unanimous
approval.Ed submitted a written website
budget for Christine to incorporate into the FSC 09’ budget.
EDUCATION:Lloyd will coordinate with Scott Williams for
changing the roadside signs in November.
OLD BUSINESS: No report.
NEW BUSINESS:Ed Royce, Christine Hancock and Robin Wyatt-Little attended
the California/Federal 501c3 Tax Seminar.Christine and Robin attended only the morning portion and were updated
on reporting cycles.Ed however, stayed
for the afternoon portion and reports important requirements as follows:
l. The FSC needs to file a
DE542 Form to the California EDD Department for every new employee and for
independent contractors like Patrick.Ed
will get this form to EDD regarding Patrick and will inform Patrick of this
2. The non-profit Integrity
Act of 2004 recognized “Grant Raisers” as Fundraising Counsels and requires
these people to be registered with the State Attorney.Ed will research the needed form for this
·Prepare 2009 FSC budget – Christine
·Notify State & Federal Agencies re
FSC address and Board Members – Robin
·Donation receipt letter to Paramount
Farming – LloydDONE
·File by-laws future changes – Robin
·Research CPA for FSC audit – Christine
·Obtaining necessary forms for EDD &
Integrity Act 2004 – Ed
·Coordinate rotation of signs –
Motion to adjourn by Lloyd
Smith.Second, Gordon Hancock.Unanimous approval. Meeting adjourned at .
Stakeholders Meeting – 10/16/08
Attendees:Lloyd Smith, Ed Royce, Patrick G. Pontes, Carla Aubrey, Gordon and
Christine Hancock, Mark Kingsbury, Robin Wyatt-Little, Debbie Santiago, Chris
Ryan, Scott Williams, Nicki Washington, Gordon Ehmann, Lonnie Blank and Richard
Meeting called to order at .Introductions were made.
PRESIDENT’S REPORT:None this month.
CALENDAR UPDATES:None at this time.
ATTENDANCE UPDATES:None this month.
Grants:Patrick reports that 28 acres of the total 32
project acres of the BodfishCanyon project have been completed.The fuel break success story and photos will
be shared at the State Fire Alliance Meeting next week.The crew is doing an excellent job.
2009 Grant Proposals:The Pala Shaded Fuel Break, Bodfish Canyon
Phase 11 and Piute Meadows Project:The
State FSC has requested an updated Grantee Survey and copies of FSC legal
documents.These documents are ready for
submittal on Friday and must be received before projects will be funded.
License to enter letters in
progress for Piute Meadows. Half of the letters sent to Pala Ranches and
Bodfish Phase 11 are back.
Ed Royce submitted a “Lessons Learned” paper regarding the
Kennedy Meadows road brushing project.Report is on file as well as the “License to enter” letter which was
used for Kennedy Meadows.
Lloyd and Ed met with Judy
Hyatt, Field Representative for Supervisor Jon McQuiston regarding the Sierra Nevada grant program. Supervisor McQuiston is now a SNC
Board Member.They specifically
requested that Supervisor McQuiston ask that the SNC work through the
California Fire Safe Council’s Grant Clearinghouse program. Judy Hyatt’s and
Supervisor McQuiston’s support was promised. The KRV FSCASV Grant Application to the SNC will proceed.
California FSC and State
Fire Alliance are hosting their annual meeting in Sacramento on October 22.Patrick will attend along with representatives from BLM, FS, USF&WL.Patrick will
represent S. California Region regarding discussion about Interagency Relations
and Success Stories.Patrick will speak
on behalf of KRV FSC, Tehachapi FSC and Mt. Pinos FSC.
FUNDRAISING: Recent $250
donation from Paramount Farming Employee Donation program.Thank you/receipt to be sent.
CHIPPER DAYS: Gordon reports
that SquirrelValley is planning another chipper day.No firm date as yet.
SPEAKERS BUREAU:Robin reports FSC programs and/or materials
were presented at the South Fork Women’s Club; Peddler’s Faire; KRV Health
Faire and Pala Ranches POA.Robin has
made a resident contact in Havilah for a FSC Program.No date as yet.
BY LAWS: Ed Royce has submitted a written report with recommendations
for possible future changes to our by laws none of which are crucial for the
present.It was agreed by the Board to
keep these suggestions on file for a later date.Ed also suggested that rather than a by law
addition, a policy would be appropriate regarding FSC audits.The Board agreed that an audit should, if
possible, be performed by a CPA every other year and prior to a new treasurer
PUBLICITY:FSC September Appreciation Day meeting photos
and article was published.
WEBSITE:Ed reports that updates are in the
pipeline.The Board voted to discontinue
the “.com” effective February 2009.From
that point forward the FSC site will be “.org.”
EDUCATION:Debbie Santiago has the binders ready for
assembly.She will see that they are
distributed to the KRV Libraries.
Lloyd will coordinate with
Scott Williams for rotation of the roadside signs in November.
KCFD:Mark Kingsbury will bring more Wildfire
education DVD’s and current KRV FSC Brochures to the next meeting.
The balance of the State Farm Grant will be used to print more brochures once
updates are incorporated. Mark reports that public comments are very positive
for the Bodfish Phase 1 project.Five
acres remaining to complete.Mark also
reports that KCFD will be implementing a rotation schedule for the Fire crews
so that KRV will always have a crew present.
Santiago will try to obtain more current brochures for the FSC.Debbie will look into why some of the
Property Owners who may just be in Tehachapi, did not receive their home
assessment back from the SCA team.BLM crews have finished their brush clearing in the WalkerPass
area.Debbie will coordinate with
Patrick regarding a display showing photos of various FSC projects throughout KernCounty.
FOREST SERVICE:Scott Williams reports budget deficits affecting local projects with
MD RC&D:Carla reports they received their grant from
SNC.This project will deal with yard
and garden evaluations of individual properties as well as advice about
watering, native plants and fire safe plants.A guide book will also be developed.Discussion followed regarding development of a plant list that speaks to
fire safe, low water and native plants along with KRV ecosystems.Robin suggested it might be productive to get
all plant list “authors” at the same table to compile one definitive list for
KRV residents.To be continued.
PROPERTY OWNERS ASSOCIATIONS:
Pala Ranches:Lonnie Blank reports a successful POA
gathering with the FSC representatives.Their POA is actively sending letters to residents and absentee property
owners regarding defensible space clearing.Lonnie has included photos with these letters.
Kennedy Meadows:Ed reports a very successful chipper day with
BLM personnel and equipment.Debbie Santiago was present at this event.Six lots were chipped
producing a large fuel reduction.
SquirrelValley:Gordon reports an absentee
property owner called inquiring about the “how to” of defensible space
clearing. This person was referred to the KRV FSC website and Gordon will mail
the 2008 Hazard Reduction Provider list to this person.
Piute Meadows:Richard Grove reports slow progress trying to
coordinate a FSC introductory meeting with residents.
WalkerPass:Lloyd reports “all quiet.”Pleased with BLM clearing efforts.
Alta Sierra:Lloyd Smith had a lengthy conversation with
Penny Lampkins about getting an Alta Sierra representative to the FSC
meetings.A work in progress.
Lake Isabella/Bodfish:All quiet.
Frontier Trails:All quiet.
Wildfire Awareness Week
2009:Discussion and suggestions for an
event.A field trip to defensible space
treatment residences in the KRV. Gordon suggested the LI/Bodfish POA might host
a FSC Wildfire Awareness seminar.Gordon
will research this possibility.A
Saturday demonstration “burn” was suggested.All ideas to be researched.
Living Green event in spring
2009 still in the planning stages.
At the November 2008 meeting
Matt Pontes will give a presentation on the GreenhornMountainPark located in Alta Sierra.
There will be CA FSC grant
writing workshops offered again. Dates and locations to be announced.
·Red zone software evaluation in the
works.Ongoing – Debbie
·FSC Brochures & DVD’s – Mark
·Calendar updates – Robin
·501c3 updates to State & Feds in
Jan. 2009 – Robin
·Required forms for Patrick as an
independent contractor and grant writer - Ed
·Attendance list update – Robin
·File by laws update suggestions –Robin
·Distribute FSC CWCC updates to local
libraries – Debbie
·Obtain addition FSC info brochures from
State FSC – Debbie
·Rotate roadside signs – Lloyd/Scott
·Check on home assessments from SCA –
·Establish SquirrelValley chipper day date –Gordon
·Alta Sierra representative – Everyone
Motion to adjourn by
Lloyd.Second by Gordon.Unanimous approval.
Adjourned at .
Kern River Valley Fire Safe
PO Box 633, Kernville, CA 93238