present: Lloyd Smith, Ed Royce, Christine and Gordon Hancock, Patrick
Pontes, Bob Lechtreck, Richard Grove, Deborah Santiago, Ken Stevens, Scott
Williams, Barbara Likens, Jeff Gletne, John Wilbanks, Matt Pontes and Robin
Lloyd Smith convened the meeting at . Introductions were
MINUTES: Ed Royce moved to accept the
minutes. Second by Christine Hancock. Unanimous approval.
TREASURERS REPORT: Christine reports an operating account balance of $1785.24.
Grant project balances are: BodfishCanyon - $52,927.50.
State Farm - $592.88. (Note, Lloyd Smith received permission from Steve Smith to
use this State Farm balance for educational purposes.) Christine has paid
the FSC post office box fee and also received Patrick Pontes’ current invoice
for grant administration costs. Discussion regarding bookkeeping process
for grants projects. Robin moved to accept the treasurer’s report.
Second by Ed Royce. Unanimous approval.
Christine submitted the FSC 2009 draft budget for Board approval. The
Board praised Christine for a thorough effort. Ed Royce moved to accept
the 2009 proposed budget. Second by Robin. Unanimous approval.
Christine and Robin were tasked with the action to locate a CPA to do an audit
for the KRV FSC. Christine determined there are no CPA’s in the KRV.
Robin located a CPA in Bakersfield who explained the following
general information regarding an audit for our FSC:
There are three levels of a financial review process:
A. Audit – the most thorough, in depth process involving all details of the
FSC policies, processes etc. Most expensive, estimated to be $1500 -
B. Financial Review – less involved review. Checking bank statements
against bookkeeping statements; general processes. Estimated cost to be
C. Cursory review – general review of statements versus reports.
Estimated cost to be $200.00.
The CPA suggested that a formal audit might be “overkill” for our FSC
operation. He suggested either B or C. Board consensus that a formal
audit was not needed at this time.
Lloyd will take the action to talk with the CPA. Lloyd also suggested we
could think about doing a self audit utilizing someone not affiliated with the
FSC. Ed and Lloyd pointed out that perhaps this CPA was not aware that
this initial financial review would be for the past 5 years since the FSC has
been a 501c3 organization.
No changes to the agenda.
GRANTS: Patrick reports the
Bodfish Canyon Escape Route Brushing Project is now complete with some minor
widening needed at the upper end of the project. The crew has begun
burning the piles which will continue through the winter as weather permits.
2009 Grant Proposals:
Pala Shaded Fuelbreak – all requested documents have been submitted to the
State FSC. We are waiting for funding from CFSC.
BodfishCanyon Phase 11 Fuelbreak Project – Status the same
as the above Pala Shaded Fuelbreak.
Piute Meadows Community Roadside Brushing and Chipping Project – Status same
as the above two projects.
Quarterly Accomplishment Reports are now due and will be completed by the end of
California Fire Safe Council/Alliance Meeting was excellent. Patrick and
Debbie attended. There was good information regarding projected federal funding,
FSC successes throughout the State plus a question and answer segment. The
subject of grant funding for maintenance of previous grant projects was raised.
At this time none of the funding agencies are amenable to this idea based on
greater priorities. Patrick submitted an in depth report of this meeting.
Both Patrick and Debbie felt it was a worthwhile endeavor and were able to
“sing the praises” of the three Fire Safe Councils in KernCounty. Debbie and Patrick created a display with
photographs, articles and a continuous DVD. What a team! Thank you.
Both Patrick and Ed will be attending a Clearinghouse Grant Writing Workshop in
December. Depending on her work schedule, Debbie may also attend.
FUNDRAISING: Lloyd reports
fundraising efforts are good. Recent donations have been received from
Thomas Refuse, Tom and Jeanne Anderson, Lake Isabella/Bodfish Property Owners
Association, Kern Community Foundation (anonymous) and Paramount Farming
employee Cindy Meeker. Ed suggested donation request letters be sent to
property owner associations and others based on 2009 projected operating budget
CHIPPER DAYS: The KRV FSC Board has
agreed on providing chipper days as a community service, regardless of the
number of participants, to residences, business and other groups so long as the
work was done for fuel reduction and creation of defensible space, and the event
is coordinated to make a reasonable days work for the KCFD crew. Ed Royce moved
this should become the updated Chipper Day(s) policy of the KRV FSC.
Second by Gordon Hancock. Unanimous approval.
Lloyd, working with community representatives has scheduled a chipper day
project in Keyesville for November 21st. Another chipper day event is
forthcoming for the Valley View community, late spring 2009.
SPEAKERS BUREAU: Lloyd will be giving
a FSC “Activities Update” presentation to KRVR, December 3rd, ,
Kernville Chamber of Commerce Building. Robin has scheduled a FSC
educational presentation for the KRV Garden Group, January
13th, 2009, at the NuuiCunniCenter. Robin is still trying to establish a date
for Havilah residents to host a FSC program. Ed suggested that it makes
sense to reintroduce the “ember phenomenon” factor in future FSC educational
BYLAWS: Ed Royce moved the bylaws
committee be disbanded as there are no changes at present. Second by Robin.
PUBLICITY: No report at this time.
WEBSITE: No report at this time.
EDUCATION: Lloyd reports there are
three signs that have “.com” on them and this will need changing to
“.org” effective January 09’. The solution may be to have “.org”
printed on a paste-on for easy application.The signs will be rotated this month. Lloyd will research what
materials to have reproduced using the remainder of the State Farm grant
Gordon Hancock reports that there is a fairly hefty charge to use the SeniorCenter for a possible FSCTown Hall educational meeting. He will research
alternative sites i.e. the Fire Station, the High School facility.
OLD BUSINESS: Robin will notify State
and Federal Agencies regarding name changes for Officers and FSC address.As noted in the treasurer’s report, the audit information has been
given to Lloyd and he will follow up with the CPA in order to make a final
decision regarding an audit/financial review.
Ed and Patrick have completed and submitted necessary forms for compliance with
EDD and the Integrity Act.
BUSINESS: Lloyd has suggested an appreciation day at the
February 09 FSC meeting, honoring the Forest Service and BLM. Unanimous agreement. Ed will arrange for
appropriate dignitaries and Lloyd will arrange for plaques.
· Notify State & Feds re
FSC address & Officers names – Robin
· Talk with CPA re FSC need for
audit/financial review – Lloyd
· Research alternative site for
FSC town hall – Gordon
· Fundraising letters to
POA’s in January – Lloyd
· Arrangements for February
09’ meeting – Lloyd and Ed
Meeting adjourned at
KERNRIVERVALLEYFIRESAFE COUNCIL Stakeholders
Meeting Thursday, November
meeting was convened at . Introductions were
Agenda was adopted.
Calendar updates were noted with printed copies available to attendees.
Updates will be posted on the website.
Stakeholder attendance list is updated. Printed copies available for
Patrick gave an overview of current and future grant projects. The 2010
grant applications and support letters will be submitted 2/15/09.
Patrick also reported on the recent California FSC/Fire Alliance meeting which
was informative and well organized.
Patrick reported that the recent Southern California wild fires were discussed
and lessons learned were shared with those attending.
The large mobile home park destruction was described as burning from the inside
(center) outward to the perimeter.
Gordon Hancock asked if the KCFD inspects our local mobile home parks.
Generally there are rules governing residents living in the park. For a
larger infraction there is recourse through KC Code compliance.
Lloyd opened discussion regarding the Collaborative choices for 2010 grant
projects. Following discussion with good input from Debbie Santiago of BLM and Scott Williams of FS and
Bob Lechtreck from KCFD, Lloyd moved for concurrence of the 2010 grant proposal
priorities. The only change was to remove the Squirrel Valley Maintenance
proposal following Debbie Santiago and Chris Ryan’s inspection of the area
finding that it was in good shape and did not need maintenance at this time.
The priorities are: 1.) Bodfish Canyon Escape Route Phase 111 (LI1) and 2.) Burma Road Extension Plus (KV1).
Second – Ed Royce. Unanimous approval.
FUNDRAISING: Lloyd reports total
fundraising through November 20, 2008 is $4141.50.
CHIPPER DAYS: A chipper day for
Keyesville is scheduled for November 21.
SPEAKERS BUREAU: Lloyd will present
an update of KRV FSC activities/successes to KRVR, Dec. 3rd, Wednesday, at the Kernville Chamber of
Robin has scheduled an educational program for the KRV Garden Group at their
January 13th meeting, at the NuuiCunniCenter.
Robin mentioned she would like to develop an educational program specific to the
KRV mobile home parks. To be continued.
Robin has been attending the “Living Green in the KRV” event planning
meetings. She will be responsible for a FSC display with brochures for
handing out to the public.
EDUCATION: Debbie is working on the
CWPP books for distribution to the KRV libraries.
BOARD NOMINATIONS: Lloyd Smith,
nominating committee of one, polled existing board of directors and officers to
see if all would be willing to serve for 2009. All agreed. Barbara
Likens volunteered to be on the Board of Directors. Nominations will be
taken from the floor at the January 09’ meeting. Election will follow.
KCFD: Bob Lechtreck reports
that the Bodfish Canyon Project 11 license to enter letters are near completion
with only two letters yet to be returned. Bob tells us that there are
multiple KCFD retirements in the process with Mark Kingsbury leaving this month.
KCFD will be hiring a Registered Professional Forester and a Hazardous Fuels
Reduction Officer. The KCFSC meeting will be held December 17th, at the VictorAvenueKCFDTrainingCenter.
FOREST SERVICE: Scott Williams said the FSC road signs will be rotated this month. The
FS has called for a cable survey before they erect the new sign in the WalkerBasin area. Burning piles of
fuels is ongoing. Of the influx of federal money ($900 million) into California, much of that will be spent
in Southern California. Of the $1.275 million
for our area, most will be designated for hazardous fuels reduction and the
Piute Restoration/Rehabilitation projects. Scott reports that the SequoiaForest website will feature
National Fire Plan success stories.
Santiago reports the BLM will be working on the bottom portion of the Pala fuel
break near homes. Debbie tells us that BLM Field Manager Tim Smith is
pleased with the FSC’s work.
In the interest of time constraints, stakeholder reports were postponed until
the January 2009 meeting in order to accommodate our guest speaker, Matt Pontes
of KC General Services Department.
Matt Pontes gave an interesting and informative report on the Greenhorn Mountain
Park Healthy Forest Project located at the Alta Sierra summit. This
project incorporates 181 acres bordering on one side of the Alta Sierra
community. According to the Alta Sierra Community Fire Safe Plan tree
mortality is on the rise due to drought, insect invasions and severe crowding of
trees competing for limited soil nutrients and water. A healthy forest
supports 50-75 trees per acre. Currently, there are approximately 1000
trees per acre within the Park boundary. Dead and dying trees pose a
hazard to the public who frequent the area. Also, forest density prevents
the public from utilizing the trails within the MountainPark area. The project will
identify the compromised trees, removing them, leaving large healthy specimens.
The project is scheduled for 2009 – 2012. The removed trees will be sold
and all monies will be spent renovating the park rental cabins and other
Discussion followed with a suggestion that the FSC and Matt should give a
presentation at the 2009 Greenhorn Mountain POA meeting on Memorial Day.
Also, it was suggested that during Wildfire Awareness Week 2009 would be a
perfect time for a field trip to the project area. Lloyd also took the
action to arrange for Matt to give this program to KRVR. Matt will oversee
before and after photos of the project area.
· Arrange Mtn. Park Project
program with KRVR – Lloyd
· Schedule Memorial Day FSC/Mtn.
Park program with Greenhorn POA – Robin
· Distribute CWPP’s to
Libraries – Debbie
Meeting adjourned .
NEXT MEETING WILL BE 1/15/09: Board Meeting- 8:30 AM
Stakeholders Meeting – , Supervisor McQuiston’s
Conference Room, Lake Isabella.
MEETING IN DECEMBER – HAPPY HOLIDAYS
·Distribute FSC CWCC updates to local
libraries – Debbie
·Obtain addition FSC info brochures from
State FSC – Debbie
·Rotate roadside signs – Lloyd/Scott
·Check on home assessments from SCA –
·Establish SquirrelValley chipper day date –Gordon
·Alta Sierra representative – Everyone
Motion to adjourn by
Lloyd.Second by Gordon.Unanimous approval.
Adjourned at .
Kern River Valley Fire Safe
PO Box 633, Kernville, CA 93238