Those attending: Lloyd Smith, Ed Royce, Gordon and Christine Hancock,
Barbara Likens, Bob Robinson, John-Henry Strathmann, Derrick Davis, Mike
Heffner, Richard Grove, Jenny Hanley and Robin Wyatt-Little.
Lloyd called for approval of the minutes. Motion to approve – Ed Royce. Second
– Christine Hancock. Unanimous approval.
Christine reports an operating account balance of $2,326.75. Grant balances are:
Pala Ranch Grant project - $98,300.00; Bodfish Canyon Phase 11 - $98,100.00.
(NOTE: Piute Meadows is STILL an ACTIVE grant project. Because there is
currently a zero balance and we are awaiting the final payment from CAFSC, our
computer program will not show the zero balance thus it is not reflected on the
computer printout for the Treasurer’s report.)
Patrick has previously been assured by CAFSC that the Piute Meadows final
grant payment is due in the near future. Ed Royce will check with Patrick as to
the status of this payment. We are currently holding final invoices from KCFD
for this project that Christine will also pay when we receive the final payment.
Call for bills, receipts and donations: Christine reports receipt of invoices
from Patrick Pontes, Grants Administrator for the following:
· Piute Meadows Road Brushing Project – 4/20/09 – 8/27/09 - $1,439.00
· Pala Ranch Fuelbreak Project – 1/8/09 – 9/12/09 - $2,154.00
· Bodfish Canyon Phase 11 Project – 1/8/09 – 9/13/09 - $3,219.00
Motion to approve immediate payment for the Pala Ranch and Bodfish Canyon
invoices – Ed Royce. Second – Barbara Likens. Unanimous approval.
Motion by Ed Royce to approve payment for the Piute Meadows invoice when we
receive the final payment from the CAFSC. Second – Lloyd Smith. Unanimous
Christine reports our new checks are being printed at a cost of $17.00, which
will be charged to our bank account. Motion for this payment approval by Ed
Royce. Second by Robin Wyatt-Little. Unanimous approval.
Christine reports a final invoice for our five-year period audit, in the
amount of $250.00. The results of this audit were good: “In my opinion there
were not any findings that I felt would compromise the integrity of the
financial records.” Signed: Amy Freeland, Bookkeeping and Payroll Services.
This invoice amount was approved previously by the KRV FSC Board.
Ed Royce moved to accept the audit findings. Second by Lloyd smith. Unanimous
Robin will send a copy of the audit findings to Cathy Brooks at CAFSC.
Ed Royce offered a big thank you to Christine Hancock and Sharon Rooney for
their diligence and time preparing needed data for the audit. Unanimous thanks
from the Board!
Christine will determine how the new CAFSC electronic deposit process works,
specifically how we will be notified when grant funds are deposited.
Christine reports her findings regarding the new Alliant Insurance Blanket
Accident Program coverage affording accidental injury coverage for our
volunteers while donating their time. Currently we are paying $310 annually for
$15,000.00 coverage. Options now offered are: #1 - $200 annual premium for
$200,000.00 coverage and #2 - $350 annual premium for $450,000.00 coverage.
(These options cover categories of Accidental Death, Accidental Dismemberment
and Excess Accident medical Expense.)
Discussion raised the question as to how does the above options differ from
our current Liability/Property/Accident coverage? Also, Lloyd asked if there was
any overlap between these new options versus our existing policy? Christine will
check with Sharon Rooney and Allianz Insurance Group on these questions.
No changes to the agenda.
Lloyd reiterated the need for new people to serve on the Board of Directors.
Nominations will be offered at the November meeting. Nominations will be voted
on January 2010. At that point the Board will elect officers. Successes thus far
new Board Members are: Sharon Rooney, John Henry Strathmann, Gordon Ehman and
Jenny Hanley. Kudos to Lloyd and Barbara for their recruiting efforts and a big
thank you to these folks for their willingness to serve.
GRANTS: No Board action required.
FUNDRAISING: No Board action required.
CHIPPER DAYS: No Board action required.
SPEAKERS BUREAU: No Board action required.
WEBSITE: Ed monitored the “hits” on our various website FSC links
with the following comparisons for 7/l9/09 – 8/l9/09 and 8/l9/09 – 9/16/09:
· Home page: 47 versus 64
· News: 29 versus 38*
· Fire Safe Home: 14 versus 15
· Chipper Days: 17 versus 14
· Speakers Bureau: 9 versus 8
· Calendar: 49 versus 24*
· Projects: 20 versus 20
· About Us: 17 versus 21
· Minutes: 47 versus 22*
· Honor roll: 23 versus 22
· Photos: 16 versus 13
*Pages that are updated monthly, more or less.
Based on concerns regarding website costs, Ed proposed: 1) to continue to
monitor usage, 2) hold off updating the calendar until we have one that includes
2010 events and then update it only every two or three months, 3) hold off
posting the latest minutes and news articles for at least another month and 4)
do no other revisions until at least some time next winter (by then the “projects”
page will definitely need to be updated to include the 2010 projects.) At the
moment the site is up to date, so these measures should not be a significant
reduction its quality.
Robin suggested we might offer the minutes upon request. Ed will include
Robin’s email address for this purpose if it is decided this is the best
John-Henry inquired as to FSC linkage to local Realtor’s websites? Robin
will inquire about this.
Ed asks the question “do we want to continue with the annual $900.00
website cost?” No action taken at this time.
EDUCATION: No Board action required.
Based on CAFSC requirements for all FSCs’ to have a conflict of interest
policy, Lloyd obtained a CAFSC “boiler-plate” policy for KRVFSC Board
consideration. While Ed felt it was lengthy, no one objected to the adoption of
this policy. Ed Royce moved for adoption of this policy. Robin Wyatt-Little –
second. Unanimous approval. Lloyd suggested that Robin send the policy via email
with the corrected date of adoption, to all Board members who will sign* and
return to Robin. It was decided that that the signed copies will be held by
President Lloyd Smith. *BOARD MEMBERS ARE REMINDED TO SIGN THEIR NAME AND THEN
PRINT THEIR NAME ON THE APPROPRIATE LINES.
OLD BUSINESS: Robin determined that the Greenhorn Mountain POAs’
newsletter is distributed in January. Penny Lampkins, who composes and sends the
newsletter said that if special issues/news items come up during the year, she
will periodically, send notices out via email.
· Change Conflict of Interest policy date & signature line – Robin
· Mail Conflict of Interest policy to Board members – Robin
· Research Realtor’s website link for FSC – Robin
· Continue monitoring of website hits/possible changes – Ed
· Determine any overlap w/ insurance policies – Christine
· Research electronic deposit process from CAFSC - Christine
· Send copy of audit report letter to CAFSC – Robin
· Seek additional people for Board nominations – EVERYONE
· Research KC Fair information – Robin
Meeting adjourned at 9:30AM
KERN RIVER VALLEY FIRE SAFE COUNCIL
Thursday, September 17th, 2009
Additional attendees: Ruth Ellison, Kim Cuevas, Sean Shea, Lonnie Blank, Dr.
Donna Miranda-Begay, Betsy Johnson, Bertha Eller and Sherri Click AND Jim
Lloyd Smith convened the meeting at 9:40AM. Introductions were made.
PRESIDENT’S COMMENTS: Lloyd reminded those attending that the KRV
FSC Collaborative meeting will follow the October FSC meeting. There will be a
break for lunch, reconvening at 1:00PM at the Forest Service Log Cabin
October 8th – Exchange Club – Paradise Cove Restaurant – Noon – Lloyd
ATTENDANCE LIST UPDATES: To be sent via email.
COMMITTEE ACTIVITY REPORTS:
Grants: Patrick Pontes’ grant status update report:
Piute Meadows Community Roadside Brushing and Chipping Project – The
project is about the same as last month. It’s about 90% complete and the
remainder is minor widening on several sections of the roadway. Patrick
requested the final funds for this project (again) and we are still waiting for
the final payment. We need ONE chipper day event on this project to meet our
grant requirement. *
* Richard Grove reports 7 residents have signed up for a chipper day. Tom
Parkin will work with Richard on the scheduling.
Pala Shaded Fuelbreak – The project is really moving along and the crew has
completed about 26 acres or 75% of the project. The view from Highway 155 (Evans
Road) is excellent and you can see where the crew is doing the work. We need ONE
more chipper day event for this project. * We have received full funding for the
project. The quarterly reporting was submitted to the State by the due-date. *
Lonnie Blank reports the residents won’t be scheduling a chipper day during
the remainder of 2009. Derrick Davis said there will be a chipper event at Alta
Sierra, which will fulfill this grant requirement.
Bodfish Canyon Phase 11 Fuelbreak Project – Kern Fire has completed about
90% of the project (approximately 29 acres) and it is looking great. We need to
complete TWO chipper day events to meet our requirements with the State. * We
have received full funding for the project. The quarterly report was submitted
to the State by the due-date. *Ed Royce will clarify the chipper day
requirements with Patrick.
2010 Grant Projects: Bodfish 111 Fuel Reduction Project & Burma
Interagency Extension - We are still waiting to receive the Sub-Award Letters
from the State. When received, the FSC needs to make copies for the file and
send the originals so I (Patrick) can sign and return them to the State. The
receipt date (at the State office) begins our Quarterly Reporting period.
CAFSC UPDATE: KRVFSC has the State’s version of a Conflict of Interest
Policy. Hopefully at today’s meeting the Board will adopt a Policy.
Signed: Patrick G. Pontes, KRV FSC Grants Administrator
FUNDRAISING: Total fundraising for 2009 - $2,494.18
CHIPPER DAYS: None scheduled at this time. Tom Parkin is working on the
Derrick Davis, KCFD suggested that with year-round crew availability it might
make sense to designate a specific month for various areas within the KRV FSC
area of influence. Example: Bodfish – January, Squirrel Valley – February,
Those present felt this idea had merit. To be developed further.
SPEAKERS BUREAU: Robin reports that the Piute Meadows POA welcomed Tom
Parkin, Barbara Likens and Robin. A brief introductory presentation was made and
educational materials were distributed. Tom gave an excellent overview of how
chipper day events work. Residents were enthusiastic and as a follow-up Richard
Grove will be sending out letters to all POA residents re a chipper day event.
This is in addition to the seven residents already signed up.
No firm arrangements for KC Fair as yet.
Lloyd will present a KRVFSC update program to the KRV Exchange club on
October 8th at the paradise Cove Restaurant, noon. Robin will contact the
Exchange Club Program Chair to schedule a Home Ignition Zone program.
PUBLICITY: Robin reports that Ventura County Supervisor Linda Parks
office contacted the Kern Valley Sun for permission to use our August 19th KVSun
article about the Lake Isabella-Bodfish POA Home Ignition Zone program.
Supervisor Parks intended to include our article in her newsletter mailing
for residents in high fire risk areas of her district. Permission was given.
The Fence Post article about the Piute Meadows Roadside Brushing Grant
Project was published in the September issue.
WEBSITE: Please see comments in the Board Meeting minutes.
EDUCATION: The FSC roadside signs will be rotated in November.
KCFD: Derrick reports that the Greenhorn Park project looks good. KCFD
crews have also cleared an approximate 3000’ long perimeter clearing on the
west side of Alta Sierra, refreshing the existing fuelbreak.
Mike Heffner and Derrick Davis offered a proposal to deal with residents in
the KRV who are unable to clear their property. They envision a process whereby
these properties can be cleared utilizing Camp Owen wards who will be supervised
by both CEO staff and KCFD personnel. This would be a no-cost service to the
elderly and/or disabled residents who do not have the physical nor financial
means to do this themselves. This process would require an identification of
those needing this service as well as a license-to-enter/privacy release. It may
be necessary for County Counsel to weigh in on this. One idea was that before
KCFD cites a resident for non-compliance, they can try to determine if that
resident is incapable of doing the needed clearing.
Discussion followed which included Gordon Hancock suggesting Salvation Army
assisting with the identification of those qualifying for assistance as they
have a grant in place which has an identification process in progress. Robin
suggested the Meals On Wheels program as a conduit for identifying properties in
need of clearing.
After much discussion Lloyd asked for a committee chair to look into this.
John-Henry volunteered and will work with Gordon to see what process would work.
Lloyd’s comments addressed the simplicity of the KCFD offer to do this
service on a no-cost basis versus a more involved grant project. FSC
participants are encouraged to submit ideas to the committee. To be continued.
Lloyd and Mike Heffner will look into the idea of an education program to
raise public awareness about catalytic converters and their danger in terms of
starting wildfires as witnessed on Highway 155 recently. Derrick suggested
implementing a “Tip-Of-The-Week” campaign in the local newspapers, one
dealing with catalytic converters and spark arresters. Robin will take this
action and contact the newspapers.
FOREST SERVICE: Gene Yearwood reports all quiet at the moment.
BLM: Ruth Ellison reports the BLM 2009 seasonal crews are done. She
reassured us that BLM Engines will be available and that the Hot Shot Crew is
working the Station Fire. Ruth brought a good supply of Firewise Brochures for
public education purposes. Ruth gave Lloyd certificates for FSC members who
participated in the Home Ignition Zone Workshop.
MDRC&D: Bob Robinson reminded folks about the Native Plant Sale
this weekend. Bob also talked about Bill Wilson, newly hired coordinator of the
local outreach grant that will help residents with landscaping, xeriscape,
irrigation, fire safe plants etc. Once insurance requirements are in place Bill
will begin implementing the program.
PROPERTY OWNERS ASSOCIATIONS:
PALA RANCHES POA– Lonnie reports the residents are very pleased with the
FSC Fuelbreak project. Lonnie is trying to schedule the annual Block Party for
September 26th, 5PM. She will let Robin know so the FSC can make an appearance
again. Robin will let FSC Board know. Not a formal program, just individuals
talking with residents in small groups. Handouts will be available.
FTHA POA – ALL QUIET.
BODFISH-LAKE ISABELLA POA - ALL QUIET
KENNEDY MEADOWS - ALL QUIET
SQUIRREL VALLEY POA - Gordon reports that residents are looking for wood
chips for landscaping purposes. Also, their annual BBQ will be September 26th.
OLD TOPICS: ALL QUIET
NEW TOPICS: Members of the KRV Tubatulabal Tribal Council introduced
themselves. Dr. Donna Miranda-Begay, Tribal Chairwoman, gave an overview of the
six tribal lands (Allotments) in the KRV. These six tribal lands are each, 163
acres in size, each belonging to an individual family with generational, tribal
inheritance of the land. Actual title to the land is held in trust by the BIA
for Native Americans. The KRV Allotments are: the Miranda Allotment (Fay Ranch
Road) with 19 family members; Old Bill Chico Allotment (Doyle Ranch) with 3
family members; White Blanket Allotment (Highway 178) with 18 family members;
Judy Weldon’s Allotment (Kelso Valley) with 7 family members; Piute Mountain
Allotment (Walker Basin) with 3 family members and the Houser Allotment
(Canebrake) with 23 members. Kim Cuevas (BLM) provided maps of KRV Tribal Lands.
Dr. Miranda-Begay explained the Tubatulabals wish to participate in the KRV
FSC to learn about defensible space treatment of their land and how to mitigate
Donna explained that the KRV Tubatulabals are a 501c3 organization attempting
to be federally recognized and eligible for grant funding through the Bureau of
Indian Affairs of America (BIAA.) They are classified as a “280 State that
designates these tribal lands as sovereign. If federally recognized the KRV
Allotments will receive funding for capital improvements such as water tanks,
hydrants, electric service equipment etc. The Tribal position is to proactively
protect these improvements and seeing the need for wildfire mitigation measures.
Lloyd Smith explained the KRV FSC mission to help all residents of the KRV
through education, chipper day events and fuel reduction projects through grant
funding from the National Fire Plan. Dr. Miranda-Begay expressed appreciation
and would like to begin the education process. Robin will coordinate with Donna
and others to schedule an initial FSC presentation.
An invitation was extended to the FSC to attend the monthly Tribal meetings
at the Tubatulabal Language Center in Mt. Mesa, the first Saturday of each
Lloyd extended the same invitation to the Tubatulabal Tribal Council members.
The KRV Fire Safe Council would welcome their participation.
· Schedule Piute Chipper Day – Tom & Richard
· Clarify chipper day requirements for Bodfish – Ed & Patrick
· Develop process for property clearing program – John Henry & Gordon
· Develop wildfire safety “Tips” for newspaper – Robin
· Develop education for catalytic converter/spark arresters – Lloyd &
· Schedule FSC program for Tribal Council – Robin
Meeting adjourned at 11:37 AM.
October Fire Safe Council meeting to be Thursday, October 15th, 8:30 AM Board
meeting. Stakeholders meeting will be 9:30 AM. Supervisor McQuiston’s
conference room, KC Administration Bldg., Lake Isabella. Collaborative meeting
to be at 1:00 PM, Forest Service Log Cabin conference room, Kernville.
Respectfully submitted by Robin Wyatt-Little, Secretary